Laboratory Management Office Units

 

There are five units established under ULMD. These are:

1. Central Laboratories Unit

Currently, central laboratories are actively involving in various activities related to teaching-learning, research and community engagements. It is considered as the powerhouse for other laboratories of the university. Yet much need to be done to meet diverse demands of teaching/research activities. The central laboratories have the following goals to support the goals of the university.

  •  To organize and standardize central laboratories to be efficient and smart;
  • To fulfill all the necessary and advanced equipments placed centrally so as to serve researchers and students, project owners and other stakeholders. By placing, managing and handling centrally, the central laboratories are managing resources of the university and allowing customers easy access to these scientific equipments and services in which they may not be able to access in their own laboratories;
  • To have well trained and skillful manpower in central laboratories for installation, operation, calibration, maintenance, etc of equipments;
  • To make central laboratories to be the centre of innovations, instrumental analyses and trainings;
  • To make central laboratories to be model laboratories for Haramaya university laboratories;
  • To work towards accreditation and ISO standard certification of central laboratories.

There are three main laboratories organized under central laboratory. These laboratories are independent but shared available resources to provide services. The laboratories are:
1.1. Soil, Water and Plant Analysis Laboratory

This laboratory was mainly established for the purpose of analyzing soil, water and plant samples. The most experimental analyses which have been carried out in this laboratory are:

  • All physicochemical parameters of soil, water, plant, feed and related samples;
  • Determination of mineral composition of all sample types (soil, plant, water, etc)

1.2. Food Microbiology and Toxicology Laboratory

This laboratory focuses on isolation, characterization and preservation of microbes, and toxicants of food origin. The main activities are:

  • Culture preservation;
  • Isolation and characterization of bacteria;
  • Detection of bacteria and fungus;
  • Laboratory and equipment services (e.g., bio-safety cabinet, incubator, colony counter)

1.3. Biochemistry, Phytochemistry and Instrumental Analysis Laboratory

  • This laboratory was mainly established for scientific studies of traditional medicinal based plants and instrumentations of various analyses. The main activities are:
  • Soxhlet extraction and determination of crude/fat extracts of oily and other plant samples;
  • Screening of major phytochemicals;
  • Isolation and characterization of bioactive compounds from medicinal and aromatic plants, and plant seeds;
  • Thin layer chromatographic analysis of various plant extracts
  • Laboratory and equipment services (e.g., rotary evaporator, Soxhlet apparatus, AAS, deep freeze)
  • Central laboratory also provides services related to statistical data analysis (SPSS, SAS, MINTAB and then like) for researchers, postgraduate students, etc.

2. Teaching-Learning Laboratories Unit

The teaching-learning laboratories unit is mainly concerned with supervising all academic laboratories hosted under colleges/schools/departments. The unit shall be committed to communicate with the laboratory managers to follow up on the resources usage, activities and services. The unit has also the responsibility to ensure good laboratory practices through close interaction with each laboratory.
Generally, the unit has the responsibility to:

  • discuss with laboratory managers concerning the situation in their respective laboratory
  • update the status of each laboratories periodically through survey and questionnaire
  • identify the problems and gaps of each laboratories regarding facilities (chemicals, equipments, water and electric systems) and trained manpower, and report to the concerned body (ULMD, director)
  • review all inventories made by each laboratories at least once a month
  • evaluate laboratories working rules and give them feedback
  • follow up on proper use of resources for the intended activity
  • disseminate supplementary materials (manuals, guidelines, procedures, etc) to the laboratories and help them to establish their own data base system
  • Crosscheck the availability of first aid and emergency materials in each laboratories and let the technical assistants to know and aware about their usages
  • ensure health and safety of laboratory personnel
  • help department/laboratory manager/technical assistant to develop safety guidelines
  • evaluate and identify model laboratories
  • follow up on service fees and other agreements made by postgraduate students and other customers working in each laboratories
  • encourage laboratories of different colleges/ departments to work together
  • work in collaboration with central laboratories unit head, consumable unit , head technical assistants, etc to share ideas, experiences, etc
  • Participate in any multi-activities carried out in central laboratory

3. Laboratory Materials and Consumable Unit

The laboratory materials and consumable unit has a mandate to follow up on resources/facility utilization in all university laboratories. The laboratory materials and consumable unit is also responsible to evaluate the purchase requisitions, inventories, and facility management in each laboratory. Besides, it also follows up on distribution of centrally purchased laboratory materials to colleges/schools/departments/laboratories as per request, and up on inventories made by each laboratory. Generally, the unit has the responsibility to:

  • facilitate laboratory manager/TA to develop an up- to- date inventory in respective laboratory
  • collect and review the inventory report at the end of each academic quarter of the year
  • let a chemical and material data base software to be created and managed in collaboration with data manager of central laboratory and ICT of the University
  • follow up on proper usage and management of the established data base in collaboration with data base manager
  • up –to- date the status of chemicals and equipments via the data base
  • make all the analytical forms so simple and systematic for customers by using a data base
  • follow up on proper usage of chemicals and equipments in each laboratory
  • evaluate the purchasing requisition made by each department and cross check them with their up-to-date inventories
  • control resource wastage (avoid unwise use of resources and facilities in the laboratory)
  • evaluate and review all files concerning purchased, stored, distributed, used up equipments and chemicals, and cross check with the data base
  • follow up on the introduction of newly purchased laboratory materials
  • record and handle all files, data, videos and other documents properly
  • let all data and files display on the TV show and ensure accessibility information to the customers
  • create different website pages (email, face book, etc) and upload various documents via the pages
  • implement Kaizen principles in the day to day activities
  • participate in any multi-activities carried out in central laboratory

4. Laboratory Technology Unit

The aim of this unit is to provide a technical and maintenance supports for the university laboratories to ensure safe working environments. The unit provides repairs and maintenance services for all university laboratories. It also installs and calibrates newly purchased instruments/equipments and fixes electrical, plumbing and other technical problems.
Generally, the unit has the responsibility:

  • To provide all technical support for the university laboratory.
  • To provide repairs and maintenances services for all laboratories equipment.
  • To calibrate and install newly purchased instruments.
  • To fix electrical, plumping problems faced by the laboratories.
  • To ensure water accessibility to the laboratories by fixing any problems concerning tap water.

5. Laboratory Animal Unit

This unit was established to provide experimental animals which can be employed for various biological and medical research activities at in vivo levels. This probably helps students and researchers of the university to save time and money which would have been spent elsewhere to get such services.