OFFICE
OF THE REGISTRAR
Admission
to Regular Undergraduate Programs
Admission to Continuing and Distance Education
Program
Admission to Graduate Program
Contact Address
Duties
and Responsibilities
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The
office of the registrar is responsible for admission,
registration, record keeping, academic status determination,
credits evaluations, add/drop cases, certification of
graduates, awarding of degrees, setting course and exam
schedules and so on. |
Academic
Calendar
The
University shall normally operate on two semester basis, sixteen
weeks each, between September and end of June. The Faculty of
Health Sciences (or the Faculty of Public Health Science and
Faculty of Medical Science) and others such as the Faculty of
Veterinary Medicine and Animal Sciences, may employ a system
of annual rather than semester course offering. The Faculty
of Continuing and Distance Education may have a term system.
For
more information on Calendar of Important Academic Events of
2007/08 A.Y click
here
For
more information on Calendar of Important Academic Events of
2006/7 A.Y click
here
Admission shall take place once in a year in a given program.
A student cannot be admitted to more than one program at the
same time in the University.
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Admission
to Regular Undergraduate Programs
Admission
to the regular undergraduate degree programs of HU may be granted
by the University to a candidate who fulfills the requirements
specified under any one or more of the following six eligibility
categories:
1.
Admission of Preparatory Education Complete
Applicants
who have successfully completed their preparatory education
and passed the University Entrance Examination.
2.
Admission of Students with Foreign Examination Results
Students
with General Certificate of Education; Cambridge Overseas Examination;
West African School Certificate; the Oxford Examination or other
examinations of equivalent standard assessed by Recruitment
and Admission Committee (RAC), and who passed the University
Entrance Examination.
3.
Admission as Advanced Standing
A)
Admission to all undergraduate degree programs with advanced
standing level is processed through the University Registrar
and the respective Academic Commissions, and granted by the
Recruitment and Admission Committee (RAC) of the University.
Given the availability of places, admission shall be on a competitive
basis. Eligible applicants for advanced standing are graduates
holding diplomas (2 or 3 years of college study) from accredited
institutions of higher education may seek admission into the
degree program of Haramaya University if they have:
i.
A minimum cumulative grade point average (CGPA) of 2.00 upon
graduation;
ii. A minimum of two years of post-diploma working experience
in the intended field of study, where applicable;
iii. Favorable recommendations from their employers, where applicable;
B)
Advanced standing admission is granted only during the first
semester of each academic year.
4.
Transfer
Students
who seek to transfer from other higher learning institutions
of equivalent standard to HU may be granted admission if:
-
He/she has successfully completed a minimum of one semester
of study in an accredited institution of higher learning,
-
He/she produces a letter of no objection for releasing institution,
-
He/she meets the special requirements of the specific Faculty
and/or Department he/she wants to join.
-
Transferable credits shall be determined by the respective
academic commissions
5. Admission as Part-time Students
A)
Part-time students are permanent HU employees who are allowed
to attend classes of the regular undergraduate program on a
Part-time basis for a degree.
B) Applicants must meet the admission requirements of the University,
serve the University for at least two years, and must obtain
the approval of the administrative department, or the faculty
they are affiliated to, prior to applying for admission to an
academic program.
6.
Special Admission
Adult
applicants who have completed secondary school education may
also be eligible for admission to regular undergraduate programs
provided that:
A)
They have records of continuous employment for a minimum of
7 (seven) years, their works relate to the field of training
to which they seek admission, and have proof of demonstrable
achievement in their careers; and
B) They pass an entrance examination to be administered by the
relevant departments.
C) Such admission shall be granted by the University Senate.
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Admission
to the Continuing and Distance Education Programs
Admission
to all undergraduate programs of the Faculty of the Continuing
and Distance Education (Continuing Education, Distance Education
and Summer In-Service Program) is processed by the respective
colleges/faculties and is granted by RAC.
Continuing
Education Program (CEP)
Eligible
applicants to the Continuing Education Program of HU may fall
in to any one of the following four categories.
A)
Preparatory Education Completes
i.
Applicants who have successfully completed ten-plus-two (10
+ 2) preparatory school education
ii. Pass the University Entrance Examination, and
iii.
Sign an agreement to pay tuition and related fees to the University.
B)
Upgrading Applicants
i.
Applicants who have ESLCE result of 2.00 and above,
ii. Applicants with a diploma (10 + 2 or 10 + 3) and a cumulative
grade point average (CGPA) of 2.00 upon graduation from an accredited
higher learning institution of similar program.
iii. Sign an agreement to pay tuition and related fees to the
University.
C)
Non-Academic Permanent HU Employees
i.
i. Applicants who have ESLCE result of 2.00 and above,
ii. Applicants with a diploma (10 + 2 or 10 + 3) and a cumulative
grade point average (CGPA) of 2.00 upon graduation from an accredited
higher learning institution of similar program.
iii. Served the University for at least two years,
iv. Successfully passed the University Entrance Examination,
v. Recommended by the concerned University administrative offices,
and endorsed by the Administrative Vice President,
vi. Sign an undertaking to continue to serve the University
after graduation
D) Transfer
Students who seek to transfer from other higher learning institutions
of equivalent standard and program to HU may be granted admission
to CEP if:
i.
He/she has successfully completed a minimum of one semester
of study in an accredited institution of higher learning,
ii. Produces a certified document form previous higher learning
institution,
iii. Meets the special requirements of the specific Faculty
and/or Department he/she wants to join.
iv. Sign an agreement to pay tuition and related fees to the
University.
v. Transferable credits shall be determined by the academic
commission
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Summer
In-Service Program
Eligible
applicants to the Summer In-Service Program of HU may fall in
to any one of the following four categories.
A)
Preparatory Education Completes
Applicants
who have successfully completed ten-plus-two (10 + 2) preparatory
school education and passed the University Entrance Examination.
B)
Upgrading Applicants
i.i.
Applicants who have ESLCE result of 2.00 and above,
ii. Applicants with diploma (10 + 2 or 10 + 3) and a cumulative
grade point average (CGPA) of 2.00 upon graduation from an accredited
Higher Learning Institution.
iii. Sign an agreement to pay tuition and related fees to the
University.
C)
Academic HU Employees
i.i.
Served the University for at least two years,
ii. Successfully passed the University Entrance Examination,
iii. Recommended by their respective Department and Academic
Commission, and endorsed by the Academic and Research Vice President,
iv. Sign an undertaking to continue to serve the University
after graduation.
D)
Transfer
i.
i. A student who seeks to transfer from other higher learning
institutions of equivalent standard to HU may be granted admission
to the Summer In-Service Program if:
(a)
He/she has successfully completed a minimum of one semester
of study in an accredited institution of higher learning with
similar program,
(b) Produces a certified document form previous higher learning
institution,
(c) Meets the special requirements of the specific college/school/faculty
and/or department he/she wants to join
(d) Signs an agreement to pay tuition and related fees to the
University.
ii.
Transferable credits shall be determined by the respective academic
commissions
Distance Education Program
Eligible
applicants to the Distance Education Program of HU may fall
in to any one of the following three categories.
A)
Preparatory Education Completes
i.i.
Applicants who have successfully completed ten-plus-two (10
+ 2) preparatory school education
ii. Passed the University Entrance Examination, and
iii. Sign an agreement to pay tuition and related fees to the
University.
B)
Upgrading Applicants
i.i.
Applicants who have ESLCE result of 2.00 and above,
ii. Applicants with diploma (10 + 2 or 10 + 3) and a cumulative
grade point average (CGPA) of 2.00 upon graduation from an accredited
higher learning institution of similar program.
iii. Sign an agreement to pay tuition and related fees to the
University.
C)
Transfer
i. student who seeks to transfer from other higher learning
institutions of equivalent standard and program to HU may be
granted admission to the Distance Education Program if:
(a) He/she has successfully completed a minimum of one semester
of study in an accredited institution of higher learning with
similar academic program,
(b) Produces a certified academic record from previous higher
learning institution,
(c) Meets the special requirements of the specific college/school/faculty
and/or department he/she wants to join.
(d) Sign an agreement to pay tuition and related fees to the
University.
ii. Transferable credits shall be determined by the respective
Academic Commissions.
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Admission
to Graduate Programs
1.
Regular Graduate (Masters and PhD)
Academic
Requirements
A)
The applicant must have completed the academic requirements
for the bachelors' degree, in case of admission to master’s
programs, or be in possession of a master’s degree, in
case of admission to PhD programs, from the University or any
other accredited institution of higher learning. Given the availability
of places, admission to the School of Graduate Studies shall
be on a competitive and competence basis.
B) The applicant must satisfactorily pass entrance examination
to be administered by the department concerned. Foreign applicants
should present academic records equivalent to accredited Ethiopian
Higher Learning Institutions and pass entrance examination.
C) Senior undergraduate students of accredited universities
or colleges applying to join the graduate program immediately
upon graduation may be allowed to register and/or sit for entrance
examinations administered by departments provided their CGPA
and/or major GPA at the end of the first semester of their final
year is above 2.50.
D) The Department Graduate Committee may include additional
admission requirements in conformity with University’s
rules and regulations and upon approval by Graduate Program
Committee (GPC).
Non-Academic
Requirements
A)
Faculties/departments may, for academic reasons or special requirements
of the field of study, set appropriate restrictions such as
age limits subject to the approval of the GPC.
B) Faculties/departments may also set appropriate work experience
requirements after obtaining the bachelor’s degree subject
to the approval of the GPC.
C) Applicants shall be responsible to cover payments of tuition
and thesis/dissertation research costs as per internal rules
and regulation of the University.
Special
Admissions
A)
An applicant who is found deficit in undergraduate and/or graduate
courses shall be required to take remedial courses recommended
by the respective DGCs.
B) Any such student who has been recommended to take remedial
courses shall be admitted as a special student.
C) The duration of the student's stay in the University as a
special student shall be determined by the respective DGCs,
but shall not exceed one academic year.
D) A special student who has satisfactorily completed the prescribed
remedial courses and passed the entrance examination shall be
granted regular graduate student status.
E) A special student may register for and take graduate level
courses for which he is qualified.
F) An applicant who has successfully completed a semester or
more graduate study of another accredited University, and meets
the special requirements of the faculty/department may be admitted
to a similar graduate program.
2.
Summer, Continuing and Distance Education Graduate Programs
Application
requirements set for regular graduate programs are applicable
to Summer, Continuing and Distance Education Graduate programs.
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Illegal Admission
1.
Securing or intending to secure admission using forged academic
documents and exam results is illegal.
2. Securing admission by posing oneself as a student to the
University system after withdrawal, dropping out or dismissal
is illegal.
3. The discovery of the above leads to immediate and automatic
dismissal from the University and liable to other legal actions.
REGISTRATION
Students admitted to any of the programs of the University must
register in person for every course to be taken in each regular,
continuing, distance education or kiremt semester. Registration
is conducted at each College/Faculty during announced dates.
Academic
Achievement and Status
At
the end of each semester, each faculty, pursuant to procedures
fixed by its Academic Commission, or Graduate Council, will
examine the case of each student who fails to achieve the required
academic standard.
The academic status of CEP, Summer, Distance and part-time students
is determined for each 15 - 19 credit hours taken, starting
from the first admission date of the student.
First
Year Students
1.
A student who, at the end of the first semester, receives an
SGPA of less than l.50 shall be dismissed for academic reasons.
2. A student, who, at the end of the first semester, scores
a semester grade point average (SGPA) of 1.50 up to 1.74 both
inclusive, shall be warned.
3. If a student, who has been put on warning during the first
semester, fails to maintain an SGPA of 1.75 or a CGPA of 2.00
during the second semester of the first academic year, he/she
is subject to dismissal unless otherwise put on probation at
the discretion of an Academic Commission.
4. A student, who, at the end of the second semester, receives
either an SGPA of less than l.75 or a CGPA of less than 2.00,
shall be warned. If his/her SGPA is less than 1.75 and the CGPA
is less than 2.00 the student is subject to dismissal.
Second
and Higher Class Year Students
1.
A student, who fails to achieve either an SGPA of at least 1.75
or a CGPA of at least 2.00 at any semester shall be warned by
his/her dean. However, a student who fails to achieve a SGPA
of 1.00 at any semester is subject to dismissal.
2. A student, who for a second consecutive semester scores either
an SGPA of less than 1.75 or fails to maintain a CGPA of 2.00,
is subject to dismissal unless put on probation. A student who
is subject to dismissal cannot claim probation as a matter of
right.
Discretionary
Probation
1.
The function of discretionary probation, which can only be granted
by the respective Academic Commission, is to allow students
who fall below the required academic standards to continue their
studies. The decision to permit a student to continue his/her
studies on discretionary probation is based on individual consideration
of his/her case and a conclusion that, in view of all the relevant
circumstances, there prevails a reason to believe that the student
can raise himself/herself academically to the required level
of achievement.
2. At the end of the semester, each faculty or department, pursuant
to procedures fixed by its academic commission, will examine
the case of each student who is subject to dismissal due to
academic deficiency. The inquiry will attempt to determine why
the student failed and whether there is reason to believe that
he/she will meet the required academic standards within the
remaining study period of the student.
3. As a result of this inquiry, students may be placed on probation
if it is determined by the respective academic commission that:
• Valid reasons exist to explain their low academic performance;
• Those causes for their academic deficiencies can be
removed;
• The students can attain the required academic standard
during the same semester in which they have been put on probation.
4. An academic commission of a particular faculty providing
probation may attach certain conditions to grant a probation
which must be met if the students are to remain enrolled.
5. When students are placed on probation, they will be notified
in writing by their Dean precisely of their status and what
is expected of them in their academic performances and what
will be the consequences of failure to meet these requirements
in the future.
6. Even so, a student shall be dismissed after being placed
on warning for one semester and on probation for another consecutive
semester if he/she does not remove himself/herself from probation
by attaining a CGPA of 2.00.
7. The above rules apply for regular, advanced standing, readmitted,
summer, distance, CEP and part-time degree students.
General
Requirement for Graduation
1.
All the required courses and the minimum credit hours set by
the respective faculty or department should be satisfied
2. A Cumulative Grade Point Average (CGPA) of 2.00 for undergraduate
program, and 3.00 for the graduate program must be obtained
3. No "F" grade in any course(s) taken for undergraduate
program, and no "D" grade in any courses taken as
well as not more than one “C” for the graduate program,
and
4. Successful defense of the thesis done by the student in case
of graduate studies.
ADDRESS
Office
of the Registrar
Telephone
251-025-5530313/75
FAX
251-025-5530325/31/54
Postal address
Haramaya University
P.O.BOX 138
Dire Dawa, Ethiopia
Electronic mail
General Information: registrar@haramaya.edu.et
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